Formatting Rules MCQ Quiz - Objective Question with Answer for Formatting Rules - Download Free PDF

Key Points

• Statement 1: Ensure correct English and proofreading is done before sending the cover letter with the resume.
  • This statement is True. A cover letter is a formal document that introduces your resume and highlights your qualifications for a specific job. Sending a cover letter with grammatical errors or typos can create a negative first impression on the employer and significantly reduce your chances of being considered for the role. Proofreading ensures clarity, professionalism, and attention to detail.
• Statement 2: Indicate the reference of the advertisement published for the job in the cover letter.
  • This statement is True. When applying for a job that was advertised, it is crucial to mention where you saw the advertisement (e.g., job board name, website, newspaper). This helps the employer track the effectiveness of their recruitment efforts and provides context for your application. It shows you are applying for a specific advertised position rather than sending a generic application.

The correct answer is in-depth information about a topic using facts.

Key Points

• A report is a structured form of writing that provides a detailed account or analysis of a specific topic or event.
• It is typically based on thorough research and presents factual information in a clear and logical manner.
• The primary objective of a report is to convey information, findings, and recommendations to the reader.
• Reports often include data, analysis, and evidence to support the information presented.
• They are commonly used in academic, professional, and technical fields to document and communicate information effectively.

Therefore, the correct answer is Option 3.

Additional Information

• Emotions and feelings of everyday life are typically explored in personal essays or reflective writing, not reports.
• An elaborative life story of great people is usually documented in biographies or autobiographies.
• Reports are distinct from narratives as they focus on factual and objective information rather than storytelling.
• While some reports may include questions or recommendations for further investigation, their primary purpose is to provide comprehensive information on the topic.

The correct answer is Option 2.

Key Points

• The correct sequence for the parts of a letter is:
• The writer's address and date
• The salutation
• The body of the letter
• The subscription
• Writer's name
• The superscription

Therefore, the correct answer is Option 2.

Additional Information

• Chinua Achebe: A Nigerian novelist celebrated for his novel "Things Fall Apart," which deals with themes of pre-colonial life in Nigeria and the effects of European colonization.
• Ngugi wa Thiong'o: A Kenyan writer known for his works such as "A Grain of Wheat" and "Decolonising the Mind," addressing the impact of colonization on African cultures.
• Toni Morrison: An African-American novelist, renowned for her works like "Beloved" and "Song of Solomon," which explore African-American identity and history.

A good report is a structured document that presents information in a clear, concise, and objective manner. It is commonly used in academic, business, and research settings to communicate findings, analyses, and recommendations.

• A well-prepared report ensures accuracy, clarity, and relevance, making it easy for the reader to understand and act upon the information provided.

Key PointsCharacteristic of a good report:

• Factual description is essential as reports should be based on accurate data.
• Clarity ensures that the information is easily understood by the reader.
• Relevant and purposeful presentation ensures that the report is focused on its objective and structured logically.

Hint 

• Personal opinions and impressions are not a characteristic of a good report.
• A good report is based on facts, evidence, and logical analysis, rather than personal beliefs or subjective viewpoints.
• It should present objective and verifiable information to maintain credibility and reliability.

Hence, the correct answer is personal opinions and impressions.

The correct answer is Option (3) i.e. "To signal the letter's conclusion and convey respect".

Key Points

• Marks the end of the letter.
• Conveys politeness and respect.
• Prepares for the sender's signature.

Therefore, the correct answer is- "To signal the letter's conclusion and convey respect".

Additional Information

• For example, if we're concluding a job application letter, we might use:
• "Yours sincerely, [Sender Full Name]"
• Or, in a formal request letter to a company, we might end with:
• "Best regards, [sender Full Name]"
• These examples show how a complimentary close is used to formally conclude a letter, adding a touch of politeness and adherence to professional standards.

The correct answer is Option 2

Key Points

• In order to seek information from other organizations, an enquiry letter under the category of a Formal Letter should be written. 
• An informal letter is written friends, family, and close relatives. 

Thus, Option 2 is the most appropriate option. 

The correct answer is 'Signature.'
Key Points 
 

• Depending on how we decide to end your letter, it might also provide important information the audience needs like our first and last name, job title, phone number, company and more.
• Elements of a letter ending include a concluding paragraph, sign off and our signature.
• Let us explore other options:
  • Subscription: an amount of money that you pay, usually once a year, to receive a newspaper or magazine regularly or to belong to an organization.
  • Heading: the words written as a title at the top of a page or a piece of writing.
  • Salutation: a gesture or utterance made as a greeting or acknowledgement of another's arrival or departure.
• So, the correct answer is Option 4.
   

Correct sentence: Any kind of letter generally ends with a signature.

The correct answer is "परिपत्र​."

Key Points 

• The meaning of "Circular" is a printed letter, notice or advertisement that is sent to a large number of people. (अनेक व्‍यक्तियों को प्रेषित एक मुद्रित पत्र, सूचना या विज्ञापन; गश्‍ती चिट्ठी, परिपत्र)
• Now, let us see the English translation of the given Hindi words:

1. परिक्रमा: Circumambulation
2. नोटिस: Notice
3. सूचना: Information

• Therefore, the correct answer is Option 3.

The correct answer is 'Yours faithfully'.

Key Points

• 'Your' is Possessive Adjective. Therefore, an Apostrophe along with an s need not be used by it to denote possession.
• 'Yours' is a Possessive Pronoun and faithfully is an Adverb of Manner which modifies it.
• 'yours faithfully' — is a phrase which is a formula for ending a formal letter in which the recipient is not addressed by name.
• From the given explanation, we can understand that 'yours faithfully' is the correct usage. 
• Therefore, option 2 is the correct answer. 

The correct answer is 'Only I, III and IV are correct'.

Key Points

• ''Yours faithfully" is correctly used to end a formal letter when the recipient's name is unknown. This makes statement I correct.
• A letter to the editor is written in the format of a formal letter.
  • Sender’s address: Give the complete address of the sender.
  • Date: The date on which the letter is written comes next, immediately after the sender’s address.
  • Receiver’s address: The address of the recipient (the editor of the newspaper or magazine you intend to send your letter) should be written.
  • Subject line: The main purpose of the letter is mentioned in the subject line.
  • Salutation/Greeting: The salutation can be Sir, Ma’am, Respected Sir, Respected Ma’am, etc.
  • Body of the letter: The body of the letter should explain the purpose of the letter. Introduce yourself and provide all the details of the matter being discussed.
  • Complimentary closing: Thank you very much, Thank you or Thanking you can be the complimentary closing that you can use.
  • Ending the letter: End the letter with your signature, name in block letters and designation, if there is any.
  • This makes statement II incorrect.
• When writing the date in a formal letter, you should write it in full with no abbreviations, for example, "December 12, 2019." Avoid abbreviating the month or using the numerical format "12-12-2019." This makes statement III correct.
• Yours truly is a common phrase used to end a letter. Informally, yours truly is also used as a synonym for I, me, or myself. 'Yours truly' is a conventional phrase that is used to politely end a letter. It is used in the same way as similar phrases, such as Sincerely or Best wishes. This makes statement IV correct. 
• So, statement II is is the only incorrect statement.
• Hence, option 1 is the correct answer. 

The correct answer is Yours affectionately.

Key Points

• Yours faithfully/truly/sincerely/obediently is used in Formal Letters. 
  • A letter that contains official information and messages is known as formal letter. 
• While yours lovingly/affectionately is used in closing letter to a close relative i.e. Informal letter. 
  • An informal letter is a non-official letter which we usually use to write to our friends, family or relatives.

Thus, Option 2 is the most common form of closing a letter to a close relative. 

The correct answer is 'The writer's address and the date.​'

Key Points  

• The Heading in a letter consists of the writer's address and the date.
• Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address.
• Often there is a line skipped between the address and the date.
• Therefore, as per the points mentioned above, we find that the correct answer is Option 3.
  ​

Correct sentence: The Heading in a letter consists of the writer's address and the date.

The correct answer is 'Dear Sir/Madam.'

Key Points

• A letter to the editor follows the format of a formal letter.
• So, it should start with the sender’s complete address followed by the date, receiving editor’s address, subject, salutation, body of the letter, complimentary closing, signature, name, and designation if any. 
• The most suitable answer is Dear Sir/Madam.

The correct answer is 'a letter'.

Key Points

• A letter is a written message conveyed from one person to another through a medium.
• A letter can be formal or informal, depending on its audience and purpose.
• Informal letters are written to close acquaintances of the writer, their friends, family, relatives, etc.
• Thus, it can be concluded that to share our feelings with our friends, we choose to write 'a letter'.
  Hence, the correct answer is option (4).

The correct answer is 'Subscription'.

Key Points

• Subscription: It is the last concluding part of the letter. The subscription is done right bottom of the letter. The letters which with begin Dear Sir or Dear Madam usually finish with Yours faithfully.
• Formal letters which begin with the person's name (e.g. Dear Susan Fernandez) usually finish with Yours sincerely.
• Informal letters may finish, for example, Yours, See you, or Love. Common expressions are With best wishes and With kind regards. Common endings are Sincerely, Sincerely yours, or Yours truly followed by a comma. 

Hence, option 4) Subscription is the correct answer.
Additional Information

• Salutation: The words used to greet the recipient. It depends upon the relationship with the recipient. Usually, words like Mr, Mrs, Sir, and Madam are used for salutation.
• Head: A letterhead is the heading at the top of a sheet of letter paper. That heading usually consists of a name, date and address, a logo or corporate design, and sometimes a background pattern.
• Superscription: The superscription is used to address the name may be a person or country. 
  • ​Example: To Carol,