Formatting Rules MCQ Quiz in हिन्दी - Objective Question with Answer for Formatting Rules - मुफ्त [PDF] डाउनलोड करें

The correct answer is 'Yours faithfully'.

Key Points

• 'Your' is Possessive Adjective. Therefore, an Apostrophe along with an s need not be used by it to denote possession.
• 'Yours' is a Possessive Pronoun and faithfully is an Adverb of Manner which modifies it.
• 'yours faithfully' — is a phrase which is a formula for ending a formal letter in which the recipient is not addressed by name.
• From the given explanation, we can understand that 'yours faithfully' is the correct usage. 
• Therefore, option 2 is the correct answer. 

The correct answer is 'Only II and IV are correct.​​'

Key Points   

• Let us see the meanings of the given letters:
  • Informal letter: Informal letters are personal letters that are written to let your friends or family know about what is going on in your life and to convey your regards.
  • Complaint letter: When you are dissatisfied with a service or have a problem that needs to be addressed, you should write a complaint letter to the appropriate authorities.
  • Circular: A circular is a mass mailing of an official letter or advertisement to a large number of people at the same time.
  • Complimentary letter: Customers typically write complimentary letters to thank service or product providers for the high quality of their goods or actions.
• From the above definitions, we can say that only statements II and IV are correct regarding letter writing.
• Therefore, the correct answer is Option 2.

The correct answer is 'Only I, III and IV are correct'.

Key Points

• ''Yours faithfully" is correctly used to end a formal letter when the recipient's name is unknown. This makes statement I correct.
• A letter to the editor is written in the format of a formal letter.
  • Sender’s address: Give the complete address of the sender.
  • Date: The date on which the letter is written comes next, immediately after the sender’s address.
  • Receiver’s address: The address of the recipient (the editor of the newspaper or magazine you intend to send your letter) should be written.
  • Subject line: The main purpose of the letter is mentioned in the subject line.
  • Salutation/Greeting: The salutation can be Sir, Ma’am, Respected Sir, Respected Ma’am, etc.
  • Body of the letter: The body of the letter should explain the purpose of the letter. Introduce yourself and provide all the details of the matter being discussed.
  • Complimentary closing: Thank you very much, Thank you or Thanking you can be the complimentary closing that you can use.
  • Ending the letter: End the letter with your signature, name in block letters and designation, if there is any.
  • This makes statement II incorrect.
• When writing the date in a formal letter, you should write it in full with no abbreviations, for example, "December 12, 2019." Avoid abbreviating the month or using the numerical format "12-12-2019." This makes statement III correct.
• Yours truly is a common phrase used to end a letter. Informally, yours truly is also used as a synonym for I, me, or myself. 'Yours truly' is a conventional phrase that is used to politely end a letter. It is used in the same way as similar phrases, such as Sincerely or Best wishes. This makes statement IV correct. 
• So, statement II is is the only incorrect statement.
• Hence, option 1 is the correct answer. 

The correct answer is 'letterhead'.

Key Points

• In every organization, irrespective of their size, communication among the employees is crucial.
• Internal communication in an organization between superiors and employees, between departments, amongst the department, is one of the keys to their success.
• One such tool of official communication is circulars. 
• A circular is essentially a letter containing some important information that is distributed to a large number of people.
• Say for example you have to invite an entire department for a meeting, or update the dress policy for the whole office – a circular will be the best mode of communication for these purposes.
• Since circular are formal communications, they are always written on a letterhead.
• A letterhead is a printed heading on stationery, stating a person or organization's name and address.
• Hence, option 3 is the correct answer. 
   

Correct sentence - A circular is written on a letterhead.

The correct answer is 'Gate closing times in a society'.

Key Points

• Notices are a means of formal communication targetted at a particular person or a group of persons.
• It is like a news item informing such person or persons of some important event.
• This can be an invitation to a meeting, an announcement of any event, to issue certain instructions, make appeals etc.
• From the given options it is clear that "Gate closing times in a society" is meant for all the residents of the society as it announces when the gates of the society will remain closed.
• Hence, option 3 is the correct answer. 

Additional Information

• Option 1 and 2 are examples of advertisements.

The correct answer is 'Name of Issuing Organization/Authority'.

Key Points

• Since notices are a formal document it should follow a structure or a format.
• The most common format of a notice uses the following sequence - 
  • Name of Issuing Organization/Authority: Right at the very top, you print the name of the person or company that is issuing the said notices.
  • Title: When writing notices we mention a title “NOTICE” at the top. This helps draw attention to the document. 
  • Date: After the tile to the left-hand side we print the date on which the notices have been published.
  • Heading: This heading should make abundantly clear the purpose of the notice.
  • Body: After the heading, we write the brief and to the point body of the notice. 
  • Writer’s Name: At the end of the notices we write the name and designation of the notice-writer.
• Hence, option 1 or Name of Issuing Organization/Authority is the correct way to start a notice.

The correct answer is 'letters we usually write to our friends and family'

Key Points

• Informal Letters, also known as Social Letters, include Friendly Letters and Notes of Invitations.
• Letters to friends and family can be written in a conversational style.
• They are just a composition of spontaneous thoughts, and they are easy and personal.
• When writing an informal letter, you are free to use colloquial language, which would be quite out of place in a formal letter. 
• An informal letter can be written by following a basic format that includes the sender’s address, date, greeting, body of the letter, subscription and signature. 
• Hence, option 2 is the correct answer. 
   

Correct sentence - Informal letters are letters we usually write to our friends and family.

Additional Information

• Letters can be classified into two main types according to the purpose of the letter.
• Informal Letters, also known as Social Letters, include
  • Friendly Letters and
  • Notes of Invitations.
• Formal Letters, also known as Business Letters, include
  • Letters of Application,
  • Letters to Higher Authorities, and
  • Letters to Newspapers.

The correct answer is 'Option 2'. i.e. "Sender's Address".

Key Points

• In formal letter writing, the sender's address is typically placed at the top of the document before the date, making it the first piece of information to be written.
• The sender's address is crucial for providing the recipient with the address to which they can send a reply.
• Positioning the sender's address at the beginning of the letter establishes the sender's identity and location, which is important for official correspondence.

Therefore, the correct answer is- "Sender's Address".

Additional Information

• Option 1 (Date): The date usually follows the sender's address in a formal letter layout. It's important but not the first thing.
• Option 3 (Salutation): The salutation comes after the sender's address and the date, and it is used to greet the recipient.
• Option 4 (Subject): The subject line, which succinctly states the purpose of the letter, usually comes after the salutation in a formal letter setup.

The correct answer is 'formal communication'.

Key Points

• Notices are a means of formal communication targetted at a particular person or a group of persons.
• It is like a news item informing such person or persons of some important event.
• This can be an invitation to a meeting, an announcement of any event, to issue certain instructions, make appeals etc.
• Hence, the correct answer is 'formal communication' making option 4 the correct answer. 
   

Correct sentence - Notice is a type of a formal communication.

The correct answer is 'between senders and receivers address'.

Key Points 

• A formal letter is one written in a formal and ceremonious language and follows a certain stipulated format.
  • Such letters are written for official purposes to authorities, dignitaries, colleagues, seniors, etc and not to personal contacts, friends or family.
• When writing a formal letter, always be respectful and conscious of your language, no matter what the subject of the letter might be.
• To write a formal letter, there are some points to be remembered:-
  • Always start with the sender’s address.
  • This is followed by the date.
  • The receiver’s address comes next. The receiver can be the name of the firm or the one who represents the firm.
  • The subject of the letter is very important. It is a statement of the purpose of the letter. It should be written in a single line.
  • The salutation can be Dear Sir/Ma’am. If it is a person you know well, you can address them by their name, ‘Dear Shrinath’.
  • The body of the letter can be written in 3 paragraphs:-
    • The first paragraph should be aimed at introducing yourself and stating the purpose of your letter.
    • The second paragraph should furnish all the information about the matter.
    • The third paragraph can be a concluding paragraph where you lay out your expectations regarding the matter.
  • To close the letter, you can use a complimentary closing like ‘Yours faithfully’, ‘Yours sincerely’ etc.
  • Unlike informal letters, the signature should include your name (in block letters) and designation below your signature.

By referring to the above explanation, it can be concluded that in a formal letter date is placed between senders and receivers address. Thus, it should be the appropriate option to be chosen as the correct answer.

Hence, the correct answer is option 3.