Microsoft Word MCQ Quiz - Objective Question with Answer for Microsoft Word - Download Free PDF

The Correct answer is Extra space added for document binding.

Key Points

• The Gutter margin in MS Word is designed to provide extra space on the page margin.
• This space ensures that the content remains readable even after the document is bound.
• The gutter margin is primarily used in documents that require binding, such as books, magazines, or reports.
• It ensures that the text or graphics do not get hidden due to the binding process.
• The gutter margin can be set on either side of the page, depending on the binding orientation (left or top).
• In MS Word 2019, users can adjust the gutter margin under the Layout tab by selecting the Margins option.
• This feature is especially useful for creating professional-grade documents where proper alignment and readability are crucial.
• The gutter margin is added to the binding edge of the document, such as the left margin for left-bound books.
• It is commonly used in publishing industries to create well-structured and visually appealing layouts.

 Additional Information

•  The blank space on all four sides of the page
  • This refers to the general margins of a document that are applied on the top, bottom, left, and right sides.
  • These margins are different from the gutter margin, as they do not account for binding requirements but are primarily for ensuring proper layout and spacing in the document.
  • General margins are adjusted under the Layout tab in MS Word.
• A margin applied only to odd-numbered pages
  • This refers to a specific type of margin setting in MS Word, often used for documents with mirror margins.
  • Mirror margins alternate between odd and even pages to accommodate double-sided printing.
  • It is suitable for documents like books where text alignment differs on odd and even pages.
• The space at the top of the page for a header
  • This refers to the header section of the document, where users can include titles, page numbers, or other information.
  • The header does not affect the margin space or binding requirements.
  • Headers are inserted or modified under the Insert tab in MS Word.

The Correct answer is Modifying the definition of the character style.

Key Points

• Character styles in MS Word are predefined or custom styles that store formatting information for text, such as font type, size, color, and other attributes.
• When you apply a character style to text, it links the text to that style's definition, allowing you to update the formatting of all instances by modifying the style definition.
• This method is highly efficient for lengthy documents with multiple instances of formatted text, as it eliminates the need for manual updates.
• By modifying the style, you can change the font, color, alignment, or other formatting attributes globally across the document.
• The process involves navigating to the Styles pane, right-clicking on the relevant style, selecting Modify, and updating the formatting as needed.
• This approach ensures consistency in formatting throughout the document and minimizes errors.
• It is particularly useful for documents like reports, books, or manuals where specific terms or phrases need consistent presentation.

The Correct answer is Layout.

Key Points

• The Layout tab in MS Word 365 is designed to handle various aspects of the page formatting.
• It contains options to adjust the page margins, which define the space between the text and the edge of the page.
• The tab also provides tools to change the orientation of the document, allowing users to switch between portrait and landscape modes.
• Users can select the page size (e.g., A4, Letter, Legal, etc.) depending on their printing or presentation needs.
• The Page Setup group within the Layout tab also includes options for columns, line numbers, and hyphenation, which help in structuring the text layout.
• This tab is especially useful for creating documents that require professional formatting, such as reports, books, or brochures.
• It allows for customization of the entire document or specific sections, enabling flexibility in document design.

 Additional Information

•  Review
  • The Review tab focuses on proofreading and collaboration tools.
  • It includes options such as spelling and grammar check, comments, and track changes, which help in editing and reviewing documents.
  • This tab also provides access to tools for comparing documents and protecting the document from unauthorized edits.
  • It is commonly used for teamwork and editing purposes rather than for formatting the document.
• Home
  • The Home tab is the default tab in MS Word and focuses on basic text formatting.
  • It includes options for font styles, size, color, and alignment of text.
  • Other features include bullets, numbering, line spacing, and styles for quick text formatting.
  • This tab is essential for modifying the appearance of the text, but it does not handle page-level formatting.
• Insert
  • The Insert tab is used to add content to the document, such as tables, pictures, shapes, charts, and headers/footers.
  • This tab also provides access to tools for inserting hyperlinks, page numbers, and cover pages.
  • While it enhances the content of a document, it does not cater to layout or page setup requirements.

The correct answer is Margins.

Key Points

• The Margins feature in MS Word allows users to set the blank space between the text and the edges of the page. 
• Margins can be adjusted by navigating to Layout > Margins, where predefined options like Normal, Narrow, Wide, and custom settings are available. 
• Changing the margins affects the document layout, helping users manage text density and page appearance efficiently.
• Proper margin settings are crucial for ensuring readability, consistency, and adherence to document formatting standards, such as those required for academic or professional submissions. 
• MS Word allows users to set margins individually for each side of the page: top, bottom, left, and right. 

Additional Information

• Page Layout Tab in MS Word:
  • The Page Layout tab includes essential formatting options like Margins, Orientation, Size, Columns, and Page Borders.
  • It enables users to customize the overall appearance and structure of the document.
• Other Margin Types:
  • MS Word allows for the creation of gutter margins, which provide extra space for binding documents.
  • Mirror margins are used for documents intended for double-sided printing, ensuring symmetry between facing pages.
• Document Orientation:
  • Orientation options (Portrait and Landscape) can complement margin settings to optimize document appearance.
  • Portrait orientation is vertical, while Landscape orientation is horizontal.
• Page Borders vs. Margins:
  • While margins define blank space around text, Page Borders add decorative or functional lines around the page’s edges.
  • Page Borders are customizable under the Design tab in MS Word.
• Importance of Margins:
  • Proper margins improve visual appeal and help maintain a professional appearance in documents.
  • They are crucial for printing, ensuring text does not get cut off or overlap binding areas.

The correct answer is Copy and Paste.

Key Points

• Copy and Paste is a widely used command in MS Word and other text editing software to duplicate text and place it in another location within the document or across documents.
• Users can select the text, right-click to copy, and then paste it at the desired location using the right-click menu or shortcut keys (Ctrl+C and Ctrl+V).
• This command allows users to retain the original text while creating a duplicate copy, ensuring no data is lost.
• Copy and Paste is applicable to not just text but also images, tables, and other elements in MS Word.
• It simplifies repetitive tasks and enhances productivity by eliminating the need for retyping or recreating content.

Additional Information

• Cut vs. Copy:
  • The Cut command (Ctrl+X) removes the selected text or object from its original location and allows it to be pasted elsewhere.
  • Copy (Ctrl+C), on the other hand, creates a duplicate while leaving the original content intact.
• Drag and Drop Functionality:
  • Users can drag selected text or objects and drop them into a new location within the same document.
  • This method is quick but lacks the precision of Copy and Paste for cross-document transfers.
• Paste Special:
  • Paste Special allows users to control the formatting of copied content when pasting.
  • For example, users can paste as plain text, formatted text, or in other specified formats.
• Shortcut Keys in MS Word:
  • Common shortcuts include Ctrl+C (Copy), Ctrl+V (Paste), Ctrl+X (Cut), and Ctrl+Z (Undo).
  • These shortcuts are designed to enhance user efficiency and streamline text manipulation tasks.
• Clipboard Functionality:
  • The Clipboard temporarily stores copied or cut items, allowing users to paste them multiple times.
  • In MS Word, the Clipboard can hold multiple items, offering extended flexibility for editing tasks.

The correct answer is CTRL + N.

Key Points

• Create a new document with Ctrl+N. 

Additional Information

• Basic computer shortcut keys
  • Ctrl + M -- Indent the paragraph.
  • Ctrl + B -- Bold highlighted selection.
  • Ctrl + D -- Font options.
  • Alt + F--File menu options in the current program.
  • Alt + E--Edits options in the current program.
  • F1--Universal help (for any sort of program).
  • Ctrl + A--Selects all text.
  • Ctrl + X--Cuts the selected item.
  • Ctrl + Del--Cut selected item.
  • Ctrl + C--Copy the selected item.
  • Ctrl + Ins-- Copy the selected item.
  • Ctrl + V--Paste the selected item.
  • Shift + Ins -- Paste the selected item.
  • Home -- Takes the user to the beginning of the current line.
  • Ctrl + Home--Go to the beginning of the document.
  • End -- Go to the end of the current line.
  • Ctrl + End -- Go to the end of a document.
  • Shift + Home -- Highlight from the current position to the beginning of the line.
  • Shift + End -- Highlight from the current position to the end of the line.
  • Ctrl + (Left arrow) -- Move one word to the left at a time.
  • Ctrl + (Right arrow) -- Move one word to the right at a time.

The correct answer is Moves the cursor to the beginning of the document.

Key Points

•  Ctrl + Home is a shortcut key used in MS Word to move the cursor to the beginning of the document.

Additional Information

Shortcuts in MS Word

The correct answer is Bullets and Numbering.

• Bullets and Numbering feature of MS Word help to create a list in a document.

Key Points

• Bullets and Numbering are used to create a list in documents in MS word.
• To create a list in MS Word:
  • Select the text required to format as a list.
  • Click on the Bullets or Numbering drop-down option on the Home tab.
  • Select the bullet or numbering style required, and it will appear in the document.

Additional Information

• Word wrap is a word processing feature that automatically transfers a word that has no insufficient space from the end of one line of text to the beginning of the next.
• Scaling in MS Word is another text effect to make the text larger or smaller.
• WordArt is used to create decorative effects to the text styles

The correct answer is Ctrl + click on a sentence to select it.

• Triple-click (Ctrl + click) on a sentence to select it is used to select a sentence in a paragraph in MS Word.

Mistake Points

• Double click can only select a single word but Ctrl+Click on a statement can select complete statement. Hence option 3 is correct and 4 is incorrect.

Key PointsShortcut in MS word for selection:

• To select the current word, double-click on it.
• To select the current paragraph, triple-click on the paragraph.
• To select a sentence and not just a line, hold down [Ctrl] and click once in any place within the sentence.
• To select a vertical block of text, click at the start of the block. Later, hold down the [Shift] key and click a second time at the opposite end of the block. This trick is used when only want to copy one column of a tabular list

Approach (to find the difference in the shortcut)

These can be easily understood if you do it practically on MS word as it has very minute differences which you need to see while performing and reading each point. 

The correct answer is Top

The default alignment for the paragraph in MS-Word is Left.

• The alignment buttons in the Home tab in the Paragraph section allows us to change the alignment.
  • Left
  • Right
  • Centre
  • Justified
• It also provides the alignment for other objects such as picture, symbol, shapes etc.

Additional Information

Font Formatting:

• Ctrl+D opens the Font dialogue box for character formatting to format font type, style, size, colour etc.
• Ctrl+Shift+F moves directly to the Font type field in this dialogue box.
• Ctrl+Shift+P moves directly to the Font size field in this dialogue box.
• The keyboard commands for font styles are also the same as in previous Office versions:
• Ctrl+B Bold style
• Ctrl+I Italic style
• Ctrl+U Underline
• Ctrl+1 Single line spacing
• Ctrl+2 Double line spacing
• Ctrl+5 1.5 line spacing

The correct answer is "Two".

Key PointsWord offers two page orientation:

1) Landscape

2) Portrait.

• By default, when we open MS-Word or in the general case, the page is in portrait orientation only. So, in this case, we have to change the page orientation to Landscape orientation. 
• So, for performing this operation we will follow certain steps, in which instructions are given with a diagram:

Steps to follow:

Step 1: First open MS-Word on your PC.

Step 2: Now, Open the document or create a new one in which you want to perform this operation.

Step 3: Now, go to the “Page Layout” tab.

Step 4: Now, In the Page Layout tab, go to the “Page Setup” section.

Step 5: In Page Setup Section there is the option “Orientation“. Click on the Orientation button. (shown in the image below) There are two options Portrait and Landscape. Select Landscape.

Step 6: So, the Page orientation is successfully changed to Portrait.

The correct answer is Styles.

Key Points

• Styles are a feature of word processing software that allow you to format text with a consistent look and feel.
• In Microsoft Word, there are many different styles available, including heading styles, body text styles, and table styles.
• When you create a table of contents in Microsoft Word, the software uses the heading styles in your document to create the table.
• The heading styles tell the software what level of heading each section is, and the software then creates the table of contents accordingly.
• For example, if you use the Heading 1 style for the main sections of your document, and the Heading 2 style for the subsections, then the table of contents will show the main sections at the top level, and the subsections indented below them.

Additional Information 

• Hyperlinks are used to link to other parts of a document or to websites.
• Spelling and grammar check are used to check for spelling and grammar errors in a document.
• Mail merge is used to create personalized letters or emails.

The correct answer is CTRL + F.

Key Points

• In Microsoft Word, and other word processors and text editors, Ctrl+F opens a find box that allows you to search for characters, text, and phrases in the current document. In Word specifically, Ctrl+F opens a search box in the Navigation task pane. 
• In Microsoft Word and other word processors, pressing Ctrl+S saves the current document. 
• In Microsoft Word and other word processors, pressing Ctrl+R right aligns a paragraph or object in the current document.
• Control+R and C-r, Ctrl+R is a keyboard shortcut most often used to refresh the page in an Internet browser.
• Control+Y and C-y, Ctrl+Y is a keyboard shortcut most often used to redo an action reversed using the undo command.

The answer is Endnote.

Key Points

• In MS Word, if you want to display the meaning or explanation of a word at the bottom of the last page of the document, the correct feature to use is: Endnote​
• Footnotes provide references to something in a document or give a message. Footnotes appear at the bottom of the page. It can be inserted using the “References” tab at the top of the word page.       

• Other features:-
  • Endnote:- They appear all together at the end of the text, instead of separately on each page.

Mistake PointsThe question includes "Bottom of the last page". To insert a note at bottom of the page, a footnote is required, but if we need to add a note after the text line, then an endnote is used.

NOTE: -

Footnote
In Microsoft Word, you would use the Footnote feature to display the meaning of a word at the bottom of the page. This feature inserts a small superscript number in the text where you placed the cursor, and you can type the definition (or any other note) at the bottom of the page, corresponding to that number.

Just to clarify, while footnotes generally appear at the bottom of the page containing the reference, an endnote appears at the end of a document or section. Neither "bottomnote" nor "footernote" are features in Microsoft Word.

The correct answer is It is a word processor

• Sometimes called Winword, MS Word, or Word, Microsoft Word is a word processor published by Microsoft. It is one of the office productivity applications included in the Microsoft Office suite. Originally developed by Charles Simonyi and Richard Brodie, it was first released in 1983.
• Microsoft Word is available for Microsoft Windows, Apple macOS, Android, and Apple iOS. It can also run on the Linux operating system using WINE.
• Microsoft Word allows you to create professional-quality documents, reports, letters, and résumés. Unlike a plain text editor, Microsoft Word has features including spell check, grammar check, text and font formatting, HTML support, image support, advanced page layout, and more.

• Below is an overview of a Microsoft Word 2010 document.